Data Protection Information
Regarding the Collection and Processing of Personal Data
For the purpose of the above-mentioned research project, we conduct interviews, workshops, observations, and surveys. In doing so, we will process personal data about you. Below, we inform you about the data processing activities related to the project.
Recording and Transcription of Interviews and Workshops
Interviews and workshops will be digitally recorded using a tape recorder for data security purposes, anonymized (i.e., deletion or anonymization of all personal information such as names, locations, etc., stored without reference to names), and then transcribed by machine. The audio recordings will be deleted after transcription. Therefore, it will no longer be possible to identify the interviewee or workshop participants from the anonymized data.
Further Use Within the Project and in Publications
The anonymous transcripts of interviews and workshops will be used for research and analysis purposes and will not be published in full. In scientific publications, only excerpts from interviews or workshop contributions will be quoted to ensure that the overall context of events does not lead to identification of the individuals involved.
Responsibility
The responsible party under the GDPR is:
Helmholtz-Zentrum Hereon GmbH
Max-Planck-Straße 1, 21502 Geesthacht
Phone: +49 (0)41 52 87-0
Email: contact@hereon.de
Responsible for conducting the interviews, workshops, observations, surveys, and data processing is Ms. Keriin Katsaros for the Climate Service Center Germany (GERICS), an institute of the Helmholtz Research Center Hereon.
Further Information on Data Processing
We collect and process your personal data for the stated research project based on your consent in accordance with Art. 6(1)(a) GDPR. Additionally, we process your data based on our legitimate interest in contacting you (e.g., to send you research results) and to document your consent. In the case of special categories of personal data, such as health data, your consent under Art. 9(2)(a) GDPR also serves as the necessary exception to the prohibition on processing such data.
Your declaration of consent and contact details (if collected) will be stored separately from the interview data, subject to processing restrictions, and will be deleted or destroyed in accordance with data protection regulations after the end of the research project (October 2027), unless otherwise agreed. If legal retention obligations apply, deletion will occur only after the retention period expires.
Anonymous transcripts will be retained for 10 years in accordance with good scientific practice.
Your Rights as a Data Subject
You have the right to access your personal data. You also have the right to rectification, erasure, or restriction of processing, as permitted by law. Furthermore, you have the right to object to the processing of personal data under legal provisions. You may also have the right to data portability under data protection regulations. Additionally, you have the right to lodge a complaint with a data protection supervisory authority.
Right of Withdrawal
You may refuse to give consent and withdraw your consent at any time without providing reasons, effective for the future, without any disadvantages to you. This does not affect the legality of the processing carried out based on the consent before its withdrawal. You can submit your withdrawal either by mail or email.
Contact
If you have questions about the interviews, planned workshops and surveys, or the processing and use of the data and information you provide, please contact: